Listing Policies and Procedures

Violations and Fines

The homeowner must sign a listing agreement, which includes the seller's written authorization to submit the agreement to the Service. GAMLS listing agreements are available in the supply centers.

Agents must complete the GAMLS listing sheet for the appropriate property type. Dual members using MLS Swift Dual Entry software complete the Swift form. The listing agent certifies that the required fields of data are correct and accurate. Entry of inaccurate information may result in the assessment of a fine of $25 per incident plus $5 per day until the correction is made. Since the broker is a member of GAMLS, all office single family and multifamily listings must be entered into the system. The listing sheets and change forms are also available on the GAMLS web site. (Forms link)

The listing must be entered into the GAMLS computer system within 48 hours after obtaining the necessary signatures (excepting weekends, holidays and postal holidays) or be subject to a fine. The listing agent then uses the change forms to submit the pertinent listing changes.

When a contract offer is accepted, the status of the listing must be changed in the computer system to under contract within 24 hours after accepting the necessary signatures (excepting weekends, holidays and postal holidays) or be subject to a fine. The listing agent reports the projected closing date of the sale. This date will set up a tickler system. The listing agent is expected to maintain accurate projected closing dates. If the projected closing date passes and the listing remains in under contract status the listing agent is subject to a fine.

When the sale is closed, the listing must be changed to sold status within 24 hours (excepting weekends, holidays and postal holidays) or be subject to a fine.

If a pending sale's contract is terminated the listing must be changed to the appropriate current status within 24 hours or be subject to a fine. The fine for the noncompliance of these policies is $25 with a $5 per day charge after notification of noncompliance.

Listing Clarifications:

SF (Single Family) listings may also be entered in AF (Acreage and Farms) for a fee of $5 per month.

SF (Single Family) listings may also be listed as a RR (Rental Residential), but if the listing has been rented, the active SF listing must be withdrawn.

CM (Commercial) listings may also be listed as RC (Rental Commercial), but if the listing has been rented, the active CM listing must be withdrawn.

All other properties may be entered in only one property type.

All listings must be entered using valid area and county codes or be subjected to a fine.
New construction listings can be submitted as soon as the footings have been poured and no later than the completion of the interior painting.
Mobile homes may be listed in the service only if the land is included.
Commercial listings must include real property.

Entering Commission Information:

Based on the listing agreement, the commission is expressed as a percentage of the gross selling price or as a definite dollar amount. The commission field will accept either type of entry. Enter only the commission to the selling broker. To enter a percentage, enter just the percentage with the decimal point if needed. For example, enter 3 and the commission will display as 3.00. Enter 3.5 and the commission will display as 3.50. Enter the flat dollar amount like 8000 and the commission will display as 8000.00.